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Events have changed forever.
The latest onsite event technology has transformed how we host events – and for the better. The best event badge printing software makes it easier to manage attendee data, check them in without long queues, and seamlessly integrate everything with event management software.
But how do you choose the best event badge printing software? There are many options available but your decision should be based on your requirements, budget, and customer reviews.
In this comprehensive guide, we narrow down your search for an onsite badge printing solution to the 10 best choices. Let’s begin!
vFairs is an all-in-one event management software that offers fully integrated onsite badge printing and check-in tools. Whether you’re hosting a small event or a large one, vFairs can customize a solution to suit your specific needs. vFairs has received over 1500 reviews on G2 with an average 4.7 rating.
The vFairs badge printing solution can help you check in attendees and print their badges (both in advance and on the spot) with a unique QR code. You can customize badge and lanyard designs, track attendance with reporting dashboards, and set up self-check-in kiosks for a quicker turnaround. Moreover, you can integrate your event ticketing and registration software and extended event management tools with the badge printing solution.
Badge Printing App
vFairs offers a dedicated app for badge printing and check-in for event organizers. The app lists the names of all attendees, scans QR codes, connects to a printer, and offers live badge printing and check-in stats. You can explore the quick demo and see all the features of the app live in action.
Badge Printing Gear
You can lease badge printing gear like scanners, printers, laptops, iPads, internet routers, etc., for your onsite event. It’s easier to set up check-in counters and self-serve kiosks with the available hardware.
Onsite Support
One of the benefits of choosing vFairs as your event badge printing software is its 24/7 customer support. vFairs offers dedicated project managers who will help you navigate event planning seamlessly. They also offer onsite support for your events and a representative of their team will be present to set up the equipment.
Customized Badge Designs
vFairs onsite badge printing for events comes with fully customizable badge types and designs. You can choose from hard paper, PVC, or laminated badges and design them according to your brand and event theme. Add company and sponsor logos and choose custom fields for the badge.
User Management
There are multiple features for event organizers to manage attendee profiles and their data. You can quickly look up the names of attendees and check them in manually. The badge printing app categorizes users into different attendee types such as organizer, speaker, sponsor, etc.
Reporting
You can track attendance data through live stats and analytics dashboards in the badge printing app. The number of QR code scans can help track onsite attendance. You can also easily transfer this data directly to CRMs, ATS, or martech solutions.
Pros
“Before vFairs, badge printing for our trade show was one of the most difficult and costly features of our event process. We used to print all badges ahead of the show, which was costly and inefficient. vFair’s on-site badge printing was easy and fast and made the check-in process a breeze. Both our attendees and our check-in admins were thrilled with the easy and speedy process.” – Jessica C.
“vFairs was extremely easy to use, the system was intuitive and really took our annual event to the next level. The onsite badge printing solved so many prior years headaches for us.” – Darci P
Cons
“Not necessarily a dislike, but having templates to help with content creation would be a huge plus. Some template ideas include a concise badge design template, how to design a scavenger hunt, how to explain the app to attendees, etc.” – Jessica C.
“We really didn’t have many downsides, because they turned our event around so fast there were some modifications we were not able to make due to the coding time it would have taken, but overall vFairs really nailed it!” – Darci P.
SpotMe is another end-to-end event management system with specific features for badge printing for events. The badge printing features can integrate with their mobile app and create a more holistic experience for you as an organizer. SpotMe also offers white-glove onsite support and has garnered a 4.7-star average rating on G2.
However, users have often reported that the SpotMe backend is tricky to use for new customers and can be quite the learning curve.
Customized Badges
You can fully customize badges and kiosks with SpotMe event badge printing software. Choose your brand colors, add images, sponsor logos, etc.
Offline Mode
The SpotMe badge printing also has an offline mode that most other competitors don’t offer. So, even if you have internet connectivity problems at the venue, the conference badge printing system won’t stop working.
Attendance Tracking
SpotMe also offers QR code scanning through its app thus making it easier to track attendance per session. The more QR code scans, the more attendees joined in.
“One standout aspect that deserves accolades is SpotMe’s exceptional customer service. Their support team is incredibly responsive and knowledgeable.” – Antonia H.
“For some of the projects, the project management support could have been better. it was proactive, however, relied a lot on user involvement rather than the ownership by SpotMe team; which made it slightly stressful for the users a few times.” – Dr. Gourav Y.
Cvent is one the leading all-in-one event management software in the market with an average rating of 4.3 on G2. They also offer event badge printing software in conjunction with their event check-in app called “OnArrival”. Cvent’s badge printing solution offers features like session check-in, attendance tracking, on-demand badge printing, and more.
However, Cvent is an enterprise-level solution and might be too pricey for mid-tier or small-sized businesses. The badge printing app comes at an additional cost to their event management solution.
Quick Check-ins
Cvent offers quick and seamless check-ins by keyword searches for name, email, or other fields. You can type in a data point and the relevant attendee will show up for on-demand badge printing.
The app tracks attendance data so you can do an in-depth analysis of attendee behavior, map user journeys, and measure event engagement.
OnArrival is an end-to-end solution for onsite badge printing for events. It includes all the software and hardware you need to set up your check-in counter. Cvent also offers onsite support to help out the day of.
“I love the registration process and on arrival. These two things, in unison, make the planner side of the event planning process seamless and easy. I love that the access portal makes it easy to share reports and analytics with my colleagues!” – Tyler M., Assistant Experiential Design Producer
“Some features were a bit clumsy, mostly the badge designer.” – Cody M., Communications Manager
Webex Events (formerly Socio) offers solutions for in-person, hybrid, and virtual events and offers event badge printing software. They offer customizable designs for badges, event check-in, and attendance data, onsite hardware for rent, and more.
However, their website doesn’t mention any onsite support options so you may be on your own on the day of the event. Moreover, users have often complained about the lack of human customer support in their interactions with Webex.
Digital Ticket Scans
Webex name badge printer for events can quickly scan the unique QR codes from each attendee’s digital ticket. You can also print badges on-demand by searching an attendee’s name and then printing their badge from the listing.
As with most other competitors, Webex event badge printing software also helps track event attendance and check-in stats. You can track how many attendees have checked in, where they checked in, and how many are still left to check-in.
Onsite Hardware
Webex partners with a third-party vendor “Choose 2 Rent” to lease check-in hardware you’ll need onsite. This includes laptops, badge printers, iPads, routers, or anything else you want them to arrange for you.
“We liked its user-friendly interface and robust analytics.” – Abhinash B., Mechanical Engineering.
“While the majority of the functions for building your event in Socio is intuitive, sometimes reaching out to the help desk/customer support results in not being given direct help, but steered toward a help page or faq page. Sometimes, that is not so helpful when you are looking to update your program quickly.” – Michelle J.
EventMobi offers solutions for all types of events whether you’re hosting in-person, hybrid, or virtually. They offer a robust solution for badge printing for events with some unique design features and badge design templates. You can choose EventMobi for an onsite badge printing solution or order pre-printed badges to be delivered to your location as well.
EventMobi focuses a lot on their event badge design feature but users have still complained about the lack of customization options such as fonts.
Drag-and-Drop Badge Designer
EventMobi’s badge designer is ideal for event organizers with a limited team and little to no design experience. The simple drag-and-drop tool can help you create, edit, and add a badge design in minutes. You can also choose a design template and add personalized details for a quick design.
Cater Various Attendee Types
The event badge printing software integrates with EventMobi’s event management solution to sync all cross-platform data. So, you can create custom badges for each user type that has registered for the event such as attendee, sponsor, speaker, etc.
Use Any Printer
You can design your badge on the EventMobi badge printing software and then send it to any event name badge printer for printing. This can save costs for additional equipment.
“What I like the most about EventMobi is that it’s straightforward! It’s an intuitive and eye catchy platform.” – Anick D.
“The design limitations, such as fonts or some widget designs. It would be excellent if, at some point, admins could upload their fonts so the app’s look and feel have homogeneity with our event.” – Paola P.
Pheedloop powers all kinds of events and markets itself as an all-in-one event management platform. So, you can leverage its conference badge printers alongside the registration and ticketing system as they’re fully integrated.
Pheedloop promises to make check-in and badge printing easier with a badge printing app and offers some level of badge design customizations as well.
But according to user reviews, they only offer support via email which is often not fast enough for crucial onsite event emergencies. In contrast, competitors like vFairs offer 24/7 support on chat and dedicated project managers for each event.
You can use Pheedloop for printing various types of badges with customized designs. They offer different materials that can complement your event’s fun or corporate vibe. Other than the badge design and material, you can also choose custom fields to print on the badge.
Fully Integrated Solution
Their event badge printing software is fully integrated with their extended event management tools. You can collect registrations through the event ticketing system and then bulk transfer data onto the badge printing solution.
Flexible Onsite Hardware Requirements
You can use regular iPads, phones, or laptops as badge printers for events hosted with Pheedloop. The event name tag printer prints badges quickly and helps you avoid any long queues at check-in.
“The system is easy to use and generally is intuitive. I feel both the end users and the administrators are able to quickly figure out the system and use it well. Each year, I’ve been able to better our event, as well, learning a bit more about PheedLoop.” – Shawna D.
“What I would like is telephone support. While Pheedloop does offer support by email, oftentimes support over the phone to explain what the issue is and to have it corrected in real-time would be great to see in the future!” – Stuart S.
InEvent is one of the best event badge printing software that can integrate with its registration and ticketing platform as well. You can use InEvent to collect registrations through a landing page, offer secure payment options for registrants, and onsite badge printing. Moreover, InEvent also offers customized name badge printers for conferences and other events where you can choose type, size, shape, color, and more!
However, InEvent conference badge printing software users who hosted multiple recurring events with the platform don’t seem to be pleased with their features for duplicating a past event. You may have to deal with the whole ordeal of setting up the registration page and agenda all over again.
RFID-Enabled Badges
Apart from the usual plastic or paper badges, the event printing software also offers RFID-enabled badges, lanyards, and wearable tags like wristbands, etc. The RFID-enabled badges can be scanned for checking in or lead capture.
Custom Badge Templates
As far as badge design goes, InEvent offers a fully customizable onsite badge printing solution. They have the best event badge printing software design templates for different user types like VIPs, speakers, sponsors, volunteers, exhibitors, and more.
Attendee Data
With the RFID badges, you can track real-time attendance and check-in data instantly. You can collect data like basic attendee information, dietary preferences, contact information, etc seamlessly through the registration forms.
“InEvent’s customer service is unreal! Day or night, there was always someone online to help me troubleshoot. They were patient, knowledgeable and funny!” – Marisa F., Owner/Lead Event
“Nothing we were promised worked, we had to do workarounds on everything sacrificing comfort, security, and our time. We made these requests when we were considering purchasing this platform and they promised solutions they were never able to deliver.” – Marina G., Program Officer
Zuddl is one of the best event badge printing software that offers end-to-end solutions for onsite badge printing, onsite hardware, and support requirements. They also offer badge printers for events that can do quick QR code scans and simplify event check-ins. With Zuddl, you don’t need to look into other registration and ticketing platforms as they can do it all for you.
While Zuddl is an end-to-end event management solution, users report a lack of advanced customization capabilities especially when it comes to reporting. Live attendance stats and tracking can be an important aspect of your onsite event so make sure you understand what Zuddl can and cannot do.
Check-In Kiosks
Zuddl can help you set up self-check-in counters for your attendees with event badge printers ready to go. Attendees can scan their QR codes and print badges instantly.
Apart from event badge printing software, Zuddl can also help with procuring onsite hardware requirements for you. They provide badge holders, lanyards, various types of badges, conference badge printing system, routers, etc.
Zuddl offers a team of individuals to help you set up event badge printing software on the day of the event. The white glove service can put you at ease as Zuddl’s reps do the heavy lifting.
“The support team has consistently demonstrated responsiveness, expertise, and a commitment to resolving issues promptly, making our experience with Zuddl highly positive.” – Sai Prasanna M.
“Platform is not flexible enough to be entirely customized as per needs. Few parts are still work-in-progress.” – Aishwarya P.
Nunify is another company on our list of best event badge printing software for you to consider. Its event badge printing app and conference name badge printer have a simple user interface that makes it easy to use and implement for non-tech-savvy event organizers. You can create customized badges and print them through their app and event badge printers within seconds.
Unlike their competitors like vFairs, Cvent, etc., Nunify doesn’t offer advanced event management features. So, if you’re looking to integrate badge printing with their complete event hosting and management solution, you may have to heavily rely on third-party integrations.
The event badge printing software can work offline and still print badges if you’re having onsite internet problems. You don’t need to worry as the system defaults to online mode whenever the internet connection is restored.
Its badge designer is one of the best event badge printing software tools it offers. It is a visual designer and you can add modules with a simple drag and drop motion to create a stunning badge.
Real-Time Metrics
The event check-in app from Nunify can track live attendance stats so you can keep a close eye on attendee behavior and engagement.
“Although the app itself is superb, I have to say that the support, help, and advice we have received from the Nunify team is exemplary.” – Matthew F.
“Could do with more room for negotiation on the pricing.” – Divya K.
Accelevents is one of the best event badge printing software and event management solutions. You can create and host events through the main event platform and collect registrations through their ticketing and registration system. On the live event day, use their onsite badge printing to scan and print badges.
Accelevents offers robust features for both event check-in and badge printing. Although many users have reported that the setup is difficult and has a steep learning curve. If you’re someone who wants to DIY everything, you might have to spend more time getting the required training and know-how.
Intuitive Badge Designer
Accelevents has a drag-and-drop designer included with their innovative badges software. You can design your event name badge from scratch or use a template from their list. You can also add unique QR codes for check-in, lead capture, and networking opportunities.
Pre-Printed Badges
While many event organizers can opt for on-demand badges, with Accelevents you also have the choice of pre-printed badges. You can print a basic version of your badge and then print thermal transfer stickers for customization.
Self-Service Kiosks
Accelevents also offers self-service badge printers for events that want to give attendees some freedom. Attendees can scan their QR code, see a preview of their badge, and edit to fix any typos before they print.
“In Accelevents, everything from the mobile app to the badge printing works well together and feels like one experience. It kind of reminds me of using HubSpot. The support is also top notch. “ – Brendan C. Partner, Director of Talent Acquisition Solutions
“I’m afraid the platform has a very steep learning curve. I’m pretty confident that I will be able to work with it again next year, but other users really have to rely on me to work with the system.” – Andrea D.
The best event badge printing software for someone else might not be the best for you but reading user reviews on third-party websites can still help pick up on major cons. You should choose a solution that offers extended event management capabilities and support as well. This way, you won’t have to jump off from one vendor to another. You can keep all your data in one place and plan, host, market, and collect attendees all through the same platform. Make sure your event badge printing software has an integrated event management system that you can fully rely on.
Syeda Hamna Hassan
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