How long does it take to set up a virtual conference?

We recommend giving your team at least four weeks to set up a vFairs virtual conference. This includes everything from event planning and software onboarding to event design and content upload.

How long should a virtual conference be?

Experts say no more than five hours per day for up to three days. You can also keep your vFairs virtual conference accessible all year round with on-demand sessions.

How is a vFairs virtual conference different from Zoom?

A vFairs virtual conference offers a life-like conference experience where attendees are virtually transported to the venue and can explore the sessions and networking lounges.

How many attendees can vFairs support?

vFairs supports unlimited registrations and 25,000 logged in users at a time.

Hybrid Conference Platform

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

Showcase products to a global audience
Replicate traditional trade show experience
Engage with potential customers in real-time
Reach a wider audience

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Connects Local & Global Audiences With Hybrid Conference Solutions

Build a borderless community where attendees share knowledge and network in-person, on-the-go, or remotely. Pair our powerful mobile app, virtual platform and onsite technology into one custom hybrid conference platform.

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Celebrated By G2, Chosen By Innovators

Hybrid Conference Features That Power Two Experiences

Our hybrid conference features are built to merge virtual and in-person experiences into immersive real-time events. Bring your attendees together no matter where they are and help them network through interactive 3D environments, engagement tools, and valuable content.

Mobile App
Virtual Event Platform
VenueGear: Onsite Software & Services
Event Registration
Unified Data

Mobile App

Offer easy event check in through QR code scanning
Facilitate onsite contact exchange and lead retrieval
Connect onsite attendees with virtual audiences through one platform
Create interactive sessions and floor maps
Host digital collateral and allow attendees to save them for later review. Explore vFairs Mobile Event App

Virtual Event Platform

Mirror your onsite venue with a custom 3D virtual venue
Offer attendees networking opportunities via attendee search and chat
Live stream onsite sessions to your virtual audience
Host Q&As, breakout rooms, and attendee matchmaking Explore vFairs Virtual Event Platform

VenueGear: Onsite Software & Services

Provide easy self check-in via onsite check-in kiosks
Print custom attendee badges within seconds
Gamify your event through QR-code scavenger hunts
Engage attendees through onsite social walls and leaderboards Explore vFairs On-Site Event Experience

Event Registration

Improve attendance rates & keep registrants up-to-date with custom emails
Set up a custom landing page to draw attention and drive registrations
Notify registrants via email to boost attendance rates
Register using any device with highly mobile friendly landing pages
Draw in more exhibitors and attendees by promoting on vFairs Discover

Unified Data

Consolidate onsite and online event data through a single platform
Keep track of registrations and payments
Get real-time attendee stats like log-ins
View individual user journeys to track their engagement through the event
Extract CSV reports and analyze event performance

Crafting the Perfect Blend of Virtual and On-Site Event Experiences

Event Phase

Pre-Event
During Event
Post Event

In-Person
Virtual

Custom landing page, AI-powered event marketing, email module, event ticketing, event registration, payments integrations, mobile event app, user management, sponsorship packages, exhibitor management

QR check-ins, self check-in kiosks, badge printing, engagement hotspots (TVs for social media wall or live photobooth, live QR scavenger hunts), on-site support, event safety protocols Custom virtual environment builder, Project management support, live footage of the event

Virtual exhibit halls, poster halls, webinars, networking, event gamification, customer support, accessibility features, sponsorships, integrations, speaker sessions, personalized agendas, document hosting, notifications, live event feed, real-time attendance & traffic reports

Venue maps, On-site tech support, QR-based lead retrieval & contact exchange 3D virtual environment, , meeting scheduler, breakout rooms, live chats, smart matchmaking, virtual leaderboard, virtual photo booth

Reporting dashboards, email marketing, analysis, individual user journeys, exhibitors’ statistics

On-site tech support End-to-end project support

Why Host a Hybrid Conference with vFairs?

Create a space for the attendees to access learning resources, attend live sessions and network easily, whether they’re onsite or online. With a hybrid conference, they are in control of their time, schedule, and comfort.

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Top Features of the vFairs Hybrid Conference Platform

Have a look at some of the most impactful features that’ll help you engage users and execute a successful conference.

Help Attendees Find People Fast

Build and nurture connections through user search and matchmaking features. Give attendees a chance to ask questions, start conversations and learn from thought leaders.

Dial Up Attendee Participation

Conferences are so much more than talking shop. Use engagement tools like leaderboard and live polls to keep the attendees invested in the hybrid experience.

Get All Your Event Data In One Dashboard

Take a deep dive into event analytics that pull your onsite and online data into one single platform. Track real-time audience behaviors, export post-event stats, and share your wins with your team, host, and sponsors.

Track _ Measure Data from Unified Source-min

Enjoy 24/7 Dedicated Support

Our #1 rated customer support team has your back. From onboarding to post-event analytics, we help you get things done and ensure your hybrid conference is a success.

Benefits of Hosting a Hybrid Conference with vFairs

Global Reach

Gather people from around the world to share insights in-person or remote

Accessibility & Equity

Give everyone a seat at the table to ensure equal representation

Fully Customizable

Design a personalized event that aligns with your goals

Reliable 24/7 Support

Save yourself the hassle by using our top-notch customer support

Device-Friendly

Allow users to join using any device of their choice

What Our Customers Are Saying

Our customers trust us to help them deliver a worthwhile experience to attendees no matter where they are. Use our hybrid conference platform to connect, collaborate and empower like-minded people. Don’t take our word for it, hear it from our customers.